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Date Time Location
22nd March 2024 12:00 - 13:00 Online
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The focus of these events will be a series of supplier demonstrations to ease the burden of soft market testing.


The final event in the Timetabling and Procurement Series is devoted to procurement in timetabling. We’ll hear about the procurement process in timetabling from a number of different perspectives:

  • Procurement Best Practice – What does an IT systems procurement process entail and what are the different routes to market?
  • Heads of Timetabling - What does this process feel like as a Head of Timetabling? What support can you draw on? How long might it take from conception to implementation?
  • Supplier – What does good look and feel like from the supplier side?

We’ll explore the differences between the traditional route to market and G:Cloud, the framework which covers the provision of SaaS solutions. There will be time at the end to ask questions of our panellists.

Amid unprecedented change in the software landscape for timetabling platforms, more and more institutions are considering their systems strategy and thinking about changing supplier. Implementing a new timetabling platform is not an easy change project, either from an IT perspective or from the wider organisational change perspective. It takes a longer than you expect and is not without significant risk.

The results of a SUMS Consulting survey indicated that few institutions have additional resources in place to enable timetabling functions to fully engage with procurement projects: people are engaging on top of their day jobs.

So, to help the sector deliver such change more effectively, SUMS and SUPC will host a series of events for the timetabling, IT and procurement communities. The main focus of these events will be a series of supplier demonstrations to ease the burden of soft market testing. We will also run a session about procurement to inform timetablers of what to expect from the process and to answer any questions they might have.


*This event series is available to SUMS members and UKUPC members only*

Registrations close at 12pm on Thursday 21st March 2024. Please 'REGISTER' above to secure your place. Joining instructions will be sent by email closer to the event.

For assistance, please contact

Lunchtime Series Timetable

These sessions will run from the 9th of February until the 22nd of March at lunchtime. You don’t have to attend every session and different colleagues from institutions can attend as availability dictates. Please sign up for each event individually.


  • 9th Februrary - TechOne Syllabus+
  • 16th February – Celcat
  • 23rd February – Semestry
  • 1st March – Infosilem
  • 8th March – TimeEdit
  • 15th March – EventMap
  • 22nd March – Procurement Best Practice

All sessions to be run 12:00 - 13:00 GMT. All events will open from 11:45am.