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Date Time Location
22nd March 2024 12:00 - 13:00 Online
The focus of these events will be a series of supplier demonstrations to ease the burden of soft market testing.


The final event in the Timetabling and Procurement Series is devoted to procurement in timetabling. We’ll hear about the procurement process in timetabling from a number of different perspectives:

  • Procurement Best Practice – What does an IT systems procurement process entail and what are the different routes to market?
  • Heads of Timetabling - What does this process feel like as a Head of Timetabling? What support can you draw on? How long might it take from conception to implementation?
  • Supplier – What does good look and feel like from the supplier side?

We’ll explore the differences between the traditional route to market and G:Cloud, the framework which covers the provision of SaaS solutions. There will be time at the end to ask questions of our panellists.


  1. Introductions (SCT)
  2. Setting out the procurement process (Mark Lewis – ICT Category Manager, SUPC)
  3. The Timetablers View (Rhia Malik – University of Birmingham)
  4. Institutional Procurement/Project View (Paul Vallins-Hooper and Robin Hare – University of Gloucestershire)
  5. The Supplier View (Leann Thomas – TimeEdit)
  6. Q&A


Claire Taylor is a Managing Consultant at SUMS Consulting. She is the practice lead for all things Timetabling and Teaching Space Management within her larger portfolio relating to Teaching and Learning. She has been working on timetabling and related projects for over 15 years.

Anne Johnson is an Associate Consultant with SUMS Consulting and has been working and around timetabling in Universities for over 20 years. She has led timetabling at a variety of institutions and has worked for Scientia and Semestry in the past.

Mark Lewis is a skilled procurement professional with over 20 years’ knowledge gained from working in a variety of businesses from SMEs to Blue Chip organisations. He has responsibility for the ICT category, including leading on several top-used national agreements, led by SUPC.

Rhia Malik is Assistant Director (Timetabling and Exams) at the University of Birmingham; she has been involved in the procurement and led the implementation of its new timetabling system (Semestry).

Paul Vallins-Hooper is a Process Improvement Manager at the University of Gloucestershire and has been involved in the procurement and implementation of its new timetabling system (TimeEdit).

Robin Hare is Procurement and Insurance Manager at the University of Gloucestershire and was responsible for supporting the procurement and implementation of its new timetabling system (TimeEdit).

Leann Thomas is the UK Change Enablement Manager at TimeEdit who she joined in July 2023 from the University of South Wales where she was responsible for a variety of Faculty and Service Development roles including timetabling.


*This event series is available to SUMS members and UKUPC members only*

Registrations close at 12pm on Thursday 21st March 2024. Please 'REGISTER' above to secure your place. Joining instructions will be sent by email closer to the event.

For assistance, please contact

Lunchtime Series Timetable

These sessions will run from the 9th of February until the 22nd of March at lunchtime. You don’t have to attend every session and different colleagues from institutions can attend as availability dictates. Please sign up for each event individually.


  • 9th Februrary - TechOne Syllabus+
  • 16th February – Celcat
  • 23rd February – Semestry
  • 1st March – Infosilem
  • 8th March – TimeEdit
  • 15th March – EventMap
  • 22nd March – Procurement Best Practice

All sessions to be run 12:00 - 13:00 GMT. All events will open from 11:45am.